SAVES
TIME
The OSHA 300
Online program simplifies the cumbersome and time-consuming manual
process into a few keystrokes and the click of a mouse, and is
the most efficient and cost effective method ever devised for
maintaining the OSHA Log. In fact, OSHA estimates the employer's
paperwork burden to be 14 minutes per response on the 300 Log,
and 50 minutes to compile the data onto the Summary of Work-Related
Injuries and Illnesses, Form 300A. Using OSHA 300 Online, those
times are reduced to 2 minutes and 0 minutes respectively.
IMPORTING
DATA
OSHA 300 Online
also has the capability of importing data from other database
programs. In many instances, employers have stored prior years
information in either Excel (TM), Word (TM), or Access (TM),
and this data can be safely and conveniently imported into OSHA
300 Online where it can be used to run reports (See Reports below).
This service is generally provided at no additional charge.
HOW IT WORKS
This unique
service begins with a decision process to determine whether an
incident is recordable. If not recordable, the data may optionally
be entered into the file in order to provide a complete overview
of all incidences incurred by the employer, but the entry will
not print on the Log itself. If recordable, the data is then
entered onto the 300 Log that permits an unlimited number of
entries to be made by location. Each page of the Log automatically
totals the number of lost time days, job transfer days, and the
10 separate classifications of injury/illnesses. It then simultaneously
updates those results onto the Form 300A, the Summary of Work-Related
Injuries and Illnesses that is to be publicly posted beginning
in February of each year. If changes are made to a prior year's
log in subsequent years, all totals are automatically recalculated,
and this can be of critical importance to the company executive
who is required to certify the completeness and accuracy of the
log.
At the end
of the calendar year, OSHA 300 Online also computes 12 separate
Injury/Illness Incidence Rates that may be utilized as a basis
of comparison with Bureau of Labor Statistics (BLS) results for
employers whose work and workforce size are similar. The BLS
Quartile Data results for the most recent year available are
linked directly to the OSHA 300 Online web site for ready reference.
The OSHA 300 Log and the Form 300A may be modified at any time
and are stored on our servers for a period of seven years. These
forms may also be e-mailed to other interested parties, risk
managers, or directly to OSHA on demand.
CONFIDENTIALITY
Insureds with
multiple locations and data entry personnel generally require
additional security measures to keep the data not only secure,
but also confidential. For that reason, OSHA 300 ONLINE incorporates
the capability to assign data entry personnel to only those locations
specifically authorized by the administrator so that claim information
is viewable and managed on a strict need-to-know basis. In additional,
three levels of security is also provided in addition to utilization
of the latest 128-bit encryption technology that maintains your
data in a safe and secure environment.
REPORTS
Another valuable
feature of OSHA 300 Online is its built-in Reports capabilities.
Trending reports by Nature of Injury, Cause of Loss, and Part
of Body can be compiled in a matter or moments. Further, both
a Sharps Injuries Report and other Privacy Concern Case reports
by calendar year for each location can be generated
with just a few mouse clicks. This permits compliance with OSHA
regulations concerning separate listings for these types of injuries
and privacy case requirements. In addition other reports are
also available by a range of dates, locations, the departments
where the injury or illness occurred, claim value, status (open
or closed), or class code, and these may be sorted by both primary
and/or secondary factors in addition to ascending or descending
order. OSHA 300 Online then prints a professional looking report
suitable for presentation to upper management.
Further, with
a single click of the mouse, all reports can be downloaded directly
into an Excel (TM) spreadsheet where the options available to
utilize the data are virtually limitless. You can then manipulate,
graph, or chart the data, or even perform text searches for key
words or phrases contained in the Location or Injury Description
fields. This provides the Risk Manager or employer with complete
drill-down capabilities into their historical loss data, and
the tools necessary to determine how, when, and where their Workers'
Compensation claims are occurring.
REGIONS
FEATURE
In addition,
for larger organizations such as national or global companies
that have many locations or sub organizations that may be linked
together as divisions or groups, we have developed an additional
capability that we simply refer to as Regions. This permits several
individual locations to be aggregated together for the purposes
of running reports and provides an intermediate view of claims
activity between the combined locations and the entire company-wide
results. Each location can be assigned to a particular Region,
and all claims activity can be sorted by Region as well.
TRANSPORTATION MODULE
An optional
Transportation module is also available to companies whose operations
include
the transportation of goods and materials
on our nation's highways. These companies are required by
law to maintain a DOT Log of accidents involving their vehicles
and are subject to very specific rules and regulations. The Logs
must be available on demand for audit by any DOT representative.
To simplify the process, users are taken through a decision wizard
that determines if an incident actually meets the very specific
DOT recording criteria. If yes, the incident is recorded on the
DOT Log. If not, the incident is placed on a separate Log that
includes all incidents whether recordable or not. In addition,
through a series of pull-down listing, the user may also record
other pertinent information concerning the incident such as vehicle(s)
direction, vehicle(s) action, road, weather, and lighting conditions,
to name a few. This information creates a comprehensive and permanent
record of the incident and provides management with a comprehensive
overview of how and where these incidents or claims are occurring.
Through our Reports function, all incidents may further be profiled
by year, date range, location, region, driver, etc. then automatically
exported into an Excel spreadsheet where additional charts and
graphs can be generated. This feature is available for an unlimited
number of locations, users, and incidents. Call us for additional
details or free trial.
OSHA
FORM 301
For those employers
whose state specific First Reports of Injury (FROI's) do not
qualify as "equivalents" of the Form 301, we have also included
the capability to complete the required OSHA Form 301. To be
an "equivalent", the FROI must have all of the same
fields as a Form 301.) Once an entry has been made onto the OSHA
300 Log, a simple click of the mouse opens the screen containing
an html version of the Form 301with the data from the 300 Log
entry including the OSHA Case number assigned automatically pre-filling
to the form. In a matter of 3-4 minutes, the Form 301 is completed,
stored, and may be printed to your local printer. If you need
to update the form at a future date due to a change in the claim
status, the form is quickly accessible and may be changed, re-printed,
and saved on demand. This eliminates the frustration that users
generally experience when fumbling with hand written forms and
paper files. It reduces the input process into a single elegantly
designed input screen that virtually eliminates the possibility
of error, and permits users of any computer skill level to operate
the program safely and efficiently.
SPONSORSHIP
Employers may
subscribe to the service directly or a site sponsorship is also
available for Insurance Companies, TPA's or Insurance Agencies
to provide as a value-added service for their customers. Risk
Managers may also provide this as another management tool for
their various corporate entities. The site is then personalized
with the sponsor's name, phone, and "tag line" on every
screen. Completely customized web sites and sponsor on-site
hosting options are also available.
WHAT DO
I NEED TO USE OSHA 300 ONLINE?
To operate
OSHA 300 Online, the employer only requires access to the Internet,
and a copy of the free Adobe Reader TM,
so there is no additional software to install. All forms used
in the program have been specifically approved by OSHA, meet
their stringent requirements for accuracy and readability, and
may be printed on any printer. The site may be accessed at any
time from anywhere in the world via the World Wide Web. |
