osha300online has been designed to reduce the employer's paperwork burden associated with the record keeping requirements of the OSHA regulations. It is ideally suited for any employer, including those who report their Workers' Compensation claims via an 800 telephone reporting services or are simply tired of the hassles normally associated with the manual preparation of the log. Whether you are an employer with a single location or a corporate Risk Manager with many entities and locations throughout the country, osha300online will organize, store, and maintain this most critical data safely and efficiently while ensuring complete compliance with OSHA regulations. Keep in mind that failure to properly maintain the OSHA 300 Log could result in penalties for each location for each year. The OSHA 300 Log is required to be maintained 5 years. Equally as important though is the fact that failure to properly comply with these record keeping requirements also puts the rest of your OSHA compliance issues under a microscope. This automatically exposes your company to additional citations and penalties.
osha300online simplifies the cumbersome and time-consuming manual process into a few keystrokes. OSHA estimates the employer's paperwork burden to be 14 minutes per response on the 300 Log, and 50 minutes to compile the data onto the Summary of Work-Related Injuries and Illnesses form, 300A. Using osha300online, those times are reduced to 2 minutes and 0 minutes respectively.
osha300online also has the capability of importing data. In many instances, employers have stored prior years information and this data can be safely and conveniently imported into osha300online where it can be used to run reports. This service is generally provided at no additional charge.
This unique service begins with a decision process to determine whether an incident is recordable or not recordable. If not recordable, the data may be entered into the file in order to provide a complete overview of all incidents incurred by the employer, but the entry will not print on the log itself. If recordable, the data is then entered into the 300 Log that permits an unlimited number of entries to be made by location. Each page of the Log automatically totals the number of lost time days, job transfer days, and the 10 separate classifications of injury/illnesses. It then simultaneously calculates those results onto the Form 300A, the Summary of Work-Related Injuries and Illnesses that is to be publicly posted beginning in February of each year. If changes are made to a prior year's log in subsequent years, all totals are automatically recalculated. This can be of critical importance to the company executive who is required to certify the completeness and accuracy of the log.
osha300online also includes the report for "Calculating Injury and Illness Incidence Rates". The incidence rate report can be compared to the Bureau of Labor Statistics (BLS) whom conducts a survey of occupational injuries and illness each year and publishes incidence rate data by various classifications. You can obtain the published data at www.bls.gov or by calling a BLS Regional Office. The OSHA 300 Log and the Form 300A may be modified at any time and are stored on our servers for a period of five years. These forms may also be emailed to other interested parties, risk managers, or directly to OSHA on demand.
osha300online incorporates the capability to assign data entry personnel to only those locations specifically authorized by the administrator so that claim information is viewable and managed on a strict need-to-know basis. In addition, three levels of security is also provided in addition to utilization of the latest 128-bit encryption technology that maintains your data in a safe and secure environment.
Another valuable feature of osha300online is its built-in Reports capabilities. Trending reports by Nature of Injury, Cause of Loss, and Part of Body can be compiled in a matter or moments. Further, both a Sharps Injuries Report and other Privacy Concern Case reports by calendar year for each location can be generated with just a few clicks. This permits compliance with OSHA regulations concerning separate listings for these types of injuries and privacy case requirements. In addition other reports are also available by a range of dates, locations, the departments where the injury or illness occurred, claim value, status (open or closed), or class code. These may be sorted by both primary and/or secondary factors in addition to ascending or descending order.
All reports can be downloaded directly into an Excel (TM) spreadsheet where the options available to utilize the data are virtually limitless. You can then manipulate, graph, or chart the data, or even perform text searches for key words or phrases contained in the Location or Injury Description fields. This provides the Risk Manager or employer with complete drill-down capabilities into their historical loss data, and the tools necessary to determine how, when, and where their Workers' Compensation claims are occurring.
In addition, for larger organizations such as national or global companies with many locations, we have additional grouping capability referred to as Regions. This permits several individual locations to be aggregated together for the purposes of running reports and provides an intermediate view of claims activity between the combined locations and the entire company results. Each location can be assigned to a particular Region, and all claims activity can be sorted by Region as well.
An optional Transportation module is also available to companies whose operations include the transportation of goods and materials on our nation's highways. These companies are required by law to maintain a DOT Log of accidents involving their vehicles and are subject to specific rules and regulations. The logs must be available on demand for audit by any DOT representative. To simplify the process, users are taken through a decision wizard that determines if an incident actually meets the specific DOT recording criteria. If yes, the incident is recorded on the DOT Log. If not, the incident is placed on a separate log that includes all incidents whether recordable or not. In addition, through a series of pull-down listing, the user may also record other pertinent information concerning the incident such as vehicle(s) direction, vehicle(s) action, road, weather, and lighting conditions, to name a few. This information creates a comprehensive and permanent record of the incident and provides management with a comprehensive overview of how and where these incidents or claims are occurring. Through our Reports function, all incidents may further be profiled by year, date range, location, region, driver, etc. It is then automatically exported into an Excel spreadsheet where additional charts and graphs can be generated. This feature is available for an unlimited number of locations, users, and incidents. Call us for additional details or a free trial.
For those employers whose state specific First Reports of Injury (FROI's) do not qualify as "equivalents" of the Form 301, the capability to complete the OSHA Form 301 is included. In order for form 301 to be an "equivalent", the FROI must have all of the same fields as a Form 301. Once an entry has been made onto the OSHA 300 Log, a simple click opens the screen containing an html version of the Form 301 with the data from the 300 Log entry, including the OSHA Case number assigned automatically pre-filling to the form. In a matter of a few minutes, the Form 301 is completed, stored, and may be printed. If you need to update the form at a future date due to a change in the claim status, the form is quickly accessible and may be changed, re-printed, and saved on demand. This eliminates the frustration users generally experience when fumbling with hand written forms and paper files. It reduces the input process into a single elegantly designed input screen that virtually eliminates the possibility of error. Users of any computer skill level can operate the program easily and efficiently.
Employers may subscribe to the service directly. A site sponsorship is also available for Insurance Companies, TPA's or Insurance Agencies to provide as a value-added service for their customers. Risk Managers may also provide this as another management tool for their various corporate entities. The site is then personalized with the sponsor's name, phone, and "tag line" on every screen. Completely customized web sites and sponsor on-site hosting options are also available.
To operate osha300online, the employer only requires access to the Internet, and a copy of the free Adobe Reader TM. There is no additional software to install. All forms used in the program have been specifically approved by OSHA, meet their stringent requirements for accuracy and readability, and may be printed on any printer. The site may be accessed at any time from anywhere in the world via the internet.